Jefferson County Education Foundation
Minutes - Meeting of November 3, 2009
5:00 p.m. - WSU Extension Office
Preent: Cammy Brown, Laurie Meyer, James Hodgson, Deborah Stinson
1. Minutes: Minutes of the meeting on read: The following correction was made: put "Special Set" notation. Approved by Debbie, Seconded by Jim.
2. Treasurer's Report: Laurie presented Treasurer's Report. Reports was accepted by consensus.
3. Out of order: Bylaws: Bylaws were approved as amended. Motion made by Deborah Stinson and seconded by Laurie Meyer. Unanimous.
4. PTATA - Discussion on PTATA becoming a possible affiliate.
5. Other: Discussion on the dissolution of the Jefferson County Education Foundation took place.
President James Hodgson stated that he will contact Charllie Bodony of PTATA and advise him of board's decision after he has had a chance to talk with Joy Baisch and Bud Schlinder.
Meeting adjourned at 7:00 p.m.
ROUGH DRAFT ONLY - CONTENTS OF LETTER TO MEMBERS FOR DISSOLVING FOUNDATION:
The following letter was preliminary drafted (and not a part of the official minutes) regarding the dissolution of the foundation and is only a rough draft:
We are dissolving the Jefferson County Education Foundation realizing there is a large number of situation that are redundant in a community with limited volunteers that would be available to conduct business.
The board has decided to accept no new affiliates. We will stay in existence until we find a suitable home for all program affiliates but there will be a conscious effort to conclude all business of the foundation by the end of December 2009.
As of December 31, 2009, the foundation will no longer exist. After thorough and thoughtful consideration the member of the Board of the Jefferson County Education Foundation has decided to start the process of dissolving the corporation with the intention of doing so as soon as possible by the end of 2009. The members of the Board felt that they could no longer meet the level of services needed to support, operate and maintain an effective 5013(c) non-profit corporation.
Anna C. Brown
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