Minutes Sept 27, 2007

Jefferson County Education Foundation
Minutes of September 27, 2007 Meeting
5:00 p.m. Jefferson County WSU Extension Office
Port Hadlock, Washington

Present: Jim Hodgson; Laurie Meyer, DeForest Walker (via TC), Debra Stinson, Cammy Brown (via TC), Carla Main, Bud Schlinder, Joy Baisch (via TC) A quorum was established.

It was noted that three members have resigned: Jim Watson, Ian McFall and JD Gallant

Old Business:

Review of bylaws. There was some discussion that the bylaws should be simplified.
Joy Baisch gave examples of some simplification. Laurie made a motion, DeForest Walker seconded and it was unanimously approved as follows:

The bylaws of the Jefferson County Education Foundation (JCEF) would be revised and updated.

Laurie Meyer would chair the committee and Debra Stinson and Joy Baisch would help.

New Business:

1. Confirmation of members of committee. Jim Watson e-mailed resignation to Laurie Meyer, Ian McFall e-mailed resignation to Laurie Mayer, J. D. Gallant gave notice. Next meeting confirm resignations and members not on board.
It was noted that there should be an announcement of some kind informing people that sit on the board that there is a requirement to attend so many meetings.

2. Farmers’ Market: Action on this item was tabled until the next meeting.
There was some discussion about insurance liability, ground rules, administrative fees, shared expenses.

6. Liability Insurance: This is action item No. 6 on the agenda. Called out of sequence. Motion was made by Joy Baisch, seconded by DeForest Walker and unanimously approved as follows:

Laurie Meyer has the authority to look into liability insurance for the board and organization.

3. Financial Statement – administration of finances – allocation of expenses.
There was some discussion on this topic. Look into sharing costs to join re insurance and overhead. What are costs? Talk to each of the groups that we have in the organization. There should be a financial mechanism to share in the costs of the administration of the funds. Laurie Meyer will put together some computations for the board. This will be acted on at the next meeting. President Hodgson will get some information for Laurie also.

Laurie addressed financial statements. Motion was made by Carla Main, seconded by DeForest Walker and unanimously approved as follows:

Laurie Meyer has the authority to hire a CPA to do the taxes for the organization.

4. Reconfirmation of Slate of Officers:

President: Jim Hodgson
Treasurer: Laurie Meyer
Secretary: Cammy Brown
Vice President: Vacant

5. Reconfirmation of members of committee: This agenda item will be addressed at November meeting. Language will be needed to describe responsibilities of members.

9. Andy Mackie Foundation – this item was moved up out of sequence. Joy Baisch gave some history of the foundation and addressed the need to have the foundation under the umbrella of the JCEF. It as unanimously agreed that the JCEF would support the Andy Mackie Foundation. Joy Baisch will bring more information to the board at the November meeting. This item was tabled until the next meeting of the board. Joy Baisch exited the meeting at 6:35 p.m.

6. Addressed out of sequence above.

7. Check writing authority: Authority was given to Laurie Meyer to write standard checks. Motion was made by Carla Main, seconded by Debra Stinson and unanimously approved as follows:

Laurie Meyer is given the authority to write checks under
the amount of $1,000.00 without prior approval of the board and.
if the amount is over $1,000 prior approval of an officer of the
corporation must be obtained.

8. Notice of Annual Meeting: November 4th at WSU Extension office
at 4:00 – 6:00 p.m. (Note: Since this meeting and the transcription of these minutes the date and time of the meeting has changed to SAT. NOV. 10th at 10:00 a.m. WSU Extension Office Lobby.

9. Addressed out of sequence above.

10. Public Radio License Port Townsend – information only.

Other Business:

1. Clemente donation – stock. Motion was made, seconded and unanimously approved as follows:

Authority is hereby given to the Treasurer of the JCEF to conduct
transactions to cash the stock donated to Clemente and deposit it
into the bank.

Meeting adjourned at 6:55 p.m.

Meeting notes taken and transcribed by
Cammy Brown, Secretary