Minutes Nov 10, 2007

Jefferson County Education Foundation
Minutes of November 10, 2007
10:00 a.m. Jefferson County WSU Extension Office
Port Hadlock, Washington



Present: Jim Hodgson, Laurie Meyer, DeForest Walker (via TC), Debra Stinson, Cammy Brown, Carla Main, Bud Schlinder, Joy Baisch (via TC). A quorum was established.

Review of Bylaws: Suggestions: Look at the PT Education Foundation bylaws.
Update and change the objectives. Membership – member of each group that is under the JCEF umbrella should be on the board and participate. Incorporate outside entities to be active participants on the board.

Bylaws Committee:
Bud Schlinder – Chair
Joy Baisch
Jim Hodgson
Laurie Meyer
Debra Stinson

Slate of Officers: Slate of Officers was unanimously approved as follows:

Jim Hodgson – President
Deb Stinson – Vice President
Laurie Meyer – Treasurer
Cammy Brown – Secretary

Liability of Officers:
Recommendation: Foundation should have D & O Liability and general liability insurance. Any group wanting to be under the umbrella of the JCEF should have insurance. Laurie will look into.

We will look at general liability first and then D & O liability. We need to work on the bylaws first.

Farmer’s Market: Suggestion they have insurance and help pay overhead. Requirements before membership.

Establish a process – desk top procedures – how they operate with us.

Laurie is to contact accountant.

Organizations asking to be a part of our organization. Should they go for their own non-profit status?

Should we charge a 5% administrative fee and outline what they are getting from us: such as insurance, bylaws, procedures? Have a meeting with them – they make the decision.

Accounts we currently have:
20/20
Farmer’s Market
Clemente
Andy Mackie Foundation (he is under another organization at this time but Joy will keep foundation updated)

Financial Statements:

Motion was made by Joy and seconded by Laurie and unanimously approved as follows:

Laurie (along with Lela) has the authority to direct the
Clemente money into CDs as they see fit both in and out
of the account as necessary.

Joy left the meeting at 12:15 a.m.

Motion as made by Bud and seconded by Debra, DeForest abstained, and the rest unanimously approved adoption as follows:

Laurie is authorized to get an accountant for the education foundation
but keep Clemente informed.


Miscellaneous: Discussion took place on what the foundation is about:
What is the role of the foundation?

DeForest left meeting at 12:10 p.m.

Annual meeting was set for first Saturday of November. This is to be put in the Bylaws.

Preference of group was that we have quarterly meetings.

Everyone was in agreement to receive correspondence through e-mail transaction:
To be done before next meeting:

Bylaws and operating procedures to be outlined.
Laurie to meet with accountant and advise Deforest of outcome.
Laurie to mail a copy of the PT Foundation bylaws to everyone.

Next meeting is February – Saturday morning.

Meeting adjourned at 12:20 p.m.
Minutes taken and transcribed by Cammy Brown, Secretary
Jefferson County Education Foundation